Publish Ph.D. or Licentiate thesis

We e-publish dissertations from Linköping University. Which kind of dissertation are you writing?

Monographs (a whole book without appended articles) are published in their entirety.

Compilation theses (or comprehensive summary theses) include a number of appended pepers. Before publication of your thesis these papers are removed, and only the summary (in Swedish: kappan) will be published. If the papers are published they are registered as separate records in DiVA and cross-linked to the thesis-record. Unpublished papers (e.g. pre-prints, manuscripts, submitted and accepted articles) are not registered at all at this stage. But we encurage you to please contact ep@ep.liu.se when they are published in a journal, as a book chapter, or as a conference paper. Then we will register them and cross-link them to the dissertation record afterwards.

If you have started working at LiU and defended your PhD or licentiate thesis at another University, you can create a record in LiU:s DiVA for your thesis. It can then be linked to your profile page on liu.se. We do not republish the PDF of your thesis. Instead a link could be added to the PDF on the University where you defended your thesis. Please follow these instructions:

  1. If you have written a comprehensive summary thesis, please first register the published appended articles as separate records in DiVA. Follow this guide.
    NOTE! Unpublished manuscrtipt and pre-prints are not registred in DiVA.
  2. Log in to DiVA with your LiU-ID
  3. You can change the language to English in the top right corner.
  4. Click on "Add publication / Upload files".
  5. Choose type of publication (Licentiate or Doctoral thesis) and click ”Continue”.
  6. If you have written a comprehensive summary theses, search and add the published articles appended to your theesis and click ”Continue".
  7. Fill in the information about your thesis. Fill in DOI if applicable, otherwise fill in the link to your thesis in the field URL.
  8. Click ”Continue” and don't upload any files.
  9. Click ”Continue” and check the registred information.
  10. Click "Submit".
  11. We need to approve the publication of the record. Therefore, send an email to ep@ep.liu.se when you are finished and we will make the record visible.

Check list

This list covers only things related to the library and the publication of your thesis. Please also follow the instructions you received from your department / faculty and the printing office. If you print your thesis at LiU-Tryck, we will get the PDF-files of your thesis directly from them. Hence, you don't have to send any PDF-files to us.

Login with LiU-ID is required to use of some of our servicees and web forms. If you do not have a LiU ID, we can help you manually. Please contact us at ep@ep.liu.se or biblioteket@liu.se.

* means that it is a mandatory step.

During the writing:

When you have a preliminary title of your thesis and a planned date for the defence:

  • * Order ISBN, a serial number in a LiU thesis series and a permanent DOI-link (based on the ISBN of the PDF). If you publish your thesis at an external publisher you anyway need a serial numeber. The external publisher will give you an ISBN number.
    > Link to the form (login required)
  • * Download and fill in a publishing agreement, print, write, scan, and send as an e-mail to ep@ep.liu.se. If you want the thesis e-published at the time for nailing, you should submit the publishing agreement to us before it is sent in print. If we get it later we will publish it as soon as possible.
    > Download contract (PDF)
  • * Contact the printing office (LiU Tryck).
    When you have decided a date for the defence, you should contact the printing office so that they can plan their work. If you publish your thesis extrnally, check with your publisher and externa printing office. Otherwise, contact LiU Tryck.
    > Thesis production at LiU Tryck
  • * Request permission from the publishers to reuse (include) your papers in the dissertation. Mind that in the digital thesis all articles are excluded for copyright reasons.
    Articles in manuscript form can be published without permission in your printed thesis. For the published articles, follow the flow chart:
    I wish to include articles in my thesis How Do I get permission from the publisher? Is the article published under Creative Commons license? If Yes: You don’t need any permission! Write the license in List of Papers or on the article cover page see examples below: 'Published under CC-BY License'. If No: Go to the online article. Do you see any of these? 'Reprints and Permissions', 'Get rights and content', 'Request permissions for reuse', 'request permission', 'Rights and permssions', 'Reprints and permssions'. If Yes: Click on the link and follow the instructions. If No: Contact the journal to get permission. Still confused? contact us biblioteket@liu.se. © Edvin Erdtman, Linköping University library 2021 CC-BY
    Hard to see? Download the flow chart in higher resolution

Almost finished writing (apporximately 1 week before you have to send the thesis to LiU tryck):

  • Book "spikprat" to give a short presentation of your thesis as part of the nailing ceremony at any of the University libraries.
    > Read more (login required)
    > Contact biblioteket@liu.se. Write “Spikprat” in the subject line and let us know at which campus the nailing will take place.
  • * Send your thesis to us for a plagiarism check
    All licentiate and doctoral theses must be checked against plagiarism. The processing time is up to three working days, but we are usually quick and send you the report the same day.
    > Read more (login required)
    > Direct link to the form (login required).
  • * Create a spikblad which will be printed with your thesis.
    Download the faculty-specific spikblad template.
    > FilFak and UV
    > MedFak
    > TekFak
    > Templates in LaTeX
  • *When printed: Deliver your thesis to the Library
    When you receive the printed thesis, some copies must be delivered to the Library. For a PhD thesis it should be 10 copies. If the thesis is not published electronically it should be 40 copies. For a licentiate's dissertation 3 copies is sufficient.

After e-publication

  • We send you an e-mail so that you can check the thesis record so that everything looks fine!
  • Tweet, link your thesis at Facebook, ResearchGate etc. Plese use one of the permanent links to your thesis. These are either the one starting with: https://doi.org/10.3384/... or http://urn.kb.se/resolve?...
    > Read more about the dissemination of your thesis.
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Guide to register e.g. your articles i DiVA.
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Ph.D. and Licentiate theses

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